Volunteer Preferences

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Please indicate your level of interest in the following volunteer opportunities. Each opportunity must have a preference indicated. Then click Submit at the bottom.
Communications(Required)
Pre-Conference:
  • Write / edit / proofread copy for conference publications such as press releases, brochures and Conference A-Z flyer
On-site:
  • Create and post signs
  • Produce and deliver daily schedules and conference updates
Exhibitions(Required)
Pre-Conference:
  • Coordinate the collection of guild banners
  • Prepare artist and title cards for Faculty Exhibit
On-site:
  • Help hang guild banners
  • Unpack shipped artwork and help hang Faculty Exhibit
  • Help take down guild banners and pack
  • Help take down Faculty exhibit and pair art with original shipping materials for pickup by artist or buyer
Gallery Sitting(Required)
Gallery sitters constitute a particularly large cohort of on-site volunteers.  About two dozen are needed to oversee the faculty exhibition when it is open evenings and during the lunch break. Lunch sittings are scheduled so that one volunteer sits and then eats while the other eats and then sits, with each getting back to class on time. Gallery sitting thus provides an excellent on-site volunteer opportunity for those attending classes.
Facilities(Required)

Pre-Conference:

  • Create campus directional signs for Registration, Exhibits, Paper & Ink Art store, Evening socials and other events
  • Purchase and organize classroom supplies and materials
  • On-site:

  • Assist with organizing classroom equipment and supplies for Class Monitors
  • Hang Classroom signs
  • Set up classrooms and cover tables and floors where needed
  • Set up vendors’ area and Market Night
  • Assist with clean-up tasks at the end of the conference
  • Hospitality(Required)
    Pre-Conference:
    • Purchase contents and create Greeting baskets for Faculty
    • Purchase bottled water and other refreshments for Registration, Office and Excursions
    On-site:
    • Distribute Faculty Baskets to their dorm rooms
    • Set up refreshments for Registration
    • Help at evening socials (set-up and break-down, greeters, drink-ticket takers)
    • Help with half-day activities
    Office(Required)
    On-site:
    • Assist in setting up office space
    • Run errands as needed (shopping, etc.)
    • Help with after-hours check-ins on first day
    • Make copies
    • Help sell conference merchandise on breaks
    • Relieve office manager for half of meal breaks so she can eat
    • Drive golf carts
    Housing(Required)
    Pre-Conference:
    • Make Name Tags for Neck Wallets
    • Make directional signs for dorm area
    • Collect room supplies such as closet hangers
    • Assist in assigning rooms, if needed
    • Stuff check-in packets
    On-site:
    • Set out directional signs
    • Hang dorm room signage
    • Set up, supply, and inspect dorm rooms
    • Help with check-in and check-out procedures
    • Provide luggage assistance as required
    Transportation(Required)
    Pre-Conference:
    • Prepare welcome signage for airport greeters
    On-site:
    • Serve as airport greeters, welcoming and directing arriving conference goers
    • Pick up Faculty at airport arriving off-hours
    • Drive vans and town cars shuttling from Airporter drop-off to campus
    • Drive golf carts shuttles to classrooms, dorms, meals and events
    • Host excursion buses
    • Assist loading of shuttle buses back to airport at end of conference.
    Vendors(Required)
    On-site: Assist vendors to locate shipped supplies Check-in vendors and their staff Help set-up vendor show Help set up Market Night  Take down tables and signage at close of Market Night  Take down tables and signage at close of vendor show
    Welcome Bags(Required)
    Pre-Conference:
    • Solicit and collect materials for Welcome Bags
    • Assemble Welcome Bags
    On-site:
    • Hand out Welcome Bags at Check-in
    Class Monitors(Required)
    On-site:
    • Attend training on Saturday of conference
    • Take bucket of supplies to classroom
    • Take pre-copied handouts to classroom
    • Help teacher distribute handouts
    • Make any announcements needed
    • Assist teacher in communicating with office or campus personnel
    • Make copies for class on break time
    • Organize Show and Share schedule on last day of class
    • Oversee cleanup at end of class
    I'd like to help out wherever you need me