Volunteer Opportunities

Volunteerism

TRANSPORTATION

VENDORS

HOUSING

For forty years, the International Calligraphy Conference has relied heavily on the generous volunteerism of participants and non-participants alike. This essential volunteer workforce is perhaps the primary driver in keeping conference costs low. It also has an added benefit of bringing people together to work for a larger cause. It is both a reflection of, as well as a catalyst for, our strong sense of community. The directors and participants of Write on the Edge thank you for your contributions!

Volunteers are needed for literally every aspect of the conference, from early planning and communications, until the final “thank you” card is mailed, and everything in-between! We welcome early arrivals who are interested in helping with our final push before the conference begins.

Please consider these areas of focus, and let us know in what area(s) you would like to help.

PRE-CONFERENCE:

  • Write / edit / proofread copy for conference publications such as press releases, brochures and Conference A-Z flyer

ON-SITE:

  • Create and post signs
  • Produce and deliver daily schedules and conference updates

PRE-CONFERENCE:

  • Coordinate the collection of guild banners
  • Prepare artist and title cards for Faculty Exhibit

ON-SITE:

  • Help hang guild banners
  • Unpack shipped artwork and help hang Faculty Exhibit
  • Help take down guild banners and pack
  • Help take down Faculty exhibit and pair art with original shipping materials for pickup by artist or buyer

Gallery sitters constitute a particularly large cohort of on-site volunteers.  About two dozen are needed to oversee the faculty exhibition when it is open evenings and during the lunch break. Lunch sittings are scheduled so that one volunteer sits and then eats while the other eats and then sits, with each getting back to class on time. Gallery sitting thus provides an excellent on-site volunteer opportunity for those attending classes.

PRE-CONFERENCE:

  • Create campus directional signs for Registration, Exhibits, Paper & Ink Art store, Evening socials and other events
  • Purchase and organize classroom supplies and materials

ON-SITE:

  • Assist with organizing classroom equipment and supplies for Class Monitors
  • Hang Classroom signs
  • Set up classrooms and cover tables and floors where needed
  • Set up vendors’ area and Market Night
  • Assist with clean-up tasks at the end of the conference

PRE-CONFERENCE:

  • Purchase contents and create Greeting baskets for Faculty
  • Purchase bottled water and other refreshments for Check-in, Office and Excursions

ON-SITE:

  • Distribute Faculty Baskets to their dorm rooms
  • Set up refreshments for Check-in Saturday
  • Greeters and runners for Check-in
  • Help at evening socials (set-up and break-down, greeters, drink-ticket takers)
  • Help with half-day activities

PRE-CONFERENCE

  • Assist in setting up office space
  • Run errands as needed (shopping, etc.)
  • Help with after-hours check-ins on first day
  • Make copies
  • Help sell conference merchandise on breaks
  • Relieve office manager for half of meal breaks so she can eat
  • Drive golf carts

PRE-CONFERENCE:

  • Make Name Tags for Neck Wallets
  • Make directional signs for dorm area
  • Collect room supplies such as closet hangers
  • Assist in assigning rooms, if needed
  • Stuff Check-in packets

ON-SITE:

  • Set out directional signs
  • Hang dorm room signage
  • Set up, supply, and inspect dorm rooms
  • Help with check-in and check-out procedures
  • Provide luggage assistance as required
  • Greeters for arrivals
  • Assist at Check-out
  • Inspect dorm rooms after Check-out

PRE-CONFERENCE:

  • Prepare welcome signage for airport greeters

ON-SITE:

  • Serve as airport greeter (two airports), welcoming and directing arriving conference goers
  • Pick up Faculty at airport arriving off-hours
  • Transfer Shuttle greeter (at Airporter bus drop-off)
  • Drive golf cart shuttles to classrooms, dorms, meals and events
  • Host excursion buses
  • Assist loading of shuttle buses back to airport at end of conference.

PRE-CONFERENCE:

  • Assist vendors to locate shipped supplies
  • Check-in vendors and their staff
  • Help set-up vendor show
  • Help vendors during breaks when busiest (lunchtime and dinnertime)
  • Help set up Market Night
  • Take down tables and signage at close of Market Night
  • Take down tables and signage at close of vendor show Monday evening

PRE-CONFERENCE:

  • Solicit and collect materials for Welcome Bags
  • Assemble Welcome Bags

ON-SITE:

  • Hand out Welcome Bags at Check-in

PRE-CONFERENCE:

  • Attend training on Saturday of conference
  • Take bucket of supplies to classroom
  • Take prepared handouts to classroom
  • Help teacher distribute handouts
  • Make any announcements needed
  • Assist teacher in communicating with office or campus personnel
  • Make copies for class on break time
  • Organize Show and Share schedule on last day of class
  • Oversee cleanup at end of class
I want to volunteer!